ConGregate 7 / DeepSouthCon 59

2021 Dealer Room

Due to the roll over of signed dealer contracts from 2020, a large percentage of the dealer space is currently allocated. Even so, we encourage you to apply if you are interested.

We are in a different space than we were in for the last 5 conventions, and as such there are some policies and prices that differ from the dealer space in the Red Lion!  Please read carefully.


  • All dealer space is juried. ConGregate will select dealers based the merchandise that best suites our fans, and represents the least possible duplication with other dealers.
  • You may apply for the space using the form on this page. Please read our Dealer Room Policies below first.
  • The Dealer Application is NOT a contract. We will contact you within 2-3 weeks of your application to advise if you have been accepted. At that time, an official contract will be sent out. 
  • Due to liability concerns, we will typically not be able to accept any dealers whose merchandise includes copyrighted images or materials, unless the vendor can provide proof that they have permission to use/sell those images or materials.


ConGregate reserves the right to refuse space to anyone without further explanation.

Dealer spaces are 8’ wide and 7’ deep in size. The cost per space is $90.00 (USD). Due to space constraints, Congregate can only offer a maximum of 3 spaces to any dealer.

Dealer spaces will be assigned solely at the discretion of the ConGregate staff.

Dealer space does not include tables. Dealers are free to bring their own tables and/or displays at no charge, but those materials must easily fit inside the dealer’s space(s).

ConGregate can arrange for the hotel to provide the Dealer with six (6) foot rectangular tables, for an additional charge of $60.00 each (price is set by the hotel). 

Each dealer space includes one (1) membership to the convention. Additional memberships may be purchased by the dealer at $25.00 per membership, up to a maximum of two (2) additional memberships per space.

Dealer is expected to provide enough labor for load-in, load-out and to operate their booth. Due to liability issues, ConGregate is not able to provide any labor for the dealer.

Dealer spaces will not be held for longer than 2 weeks without a signed contract.  

Once the signed contract is returned to ConGregate, an invoice will be emailed to the dealer. Payment can be made either by credit card or check (made out to ConGregate Productions). Verified payment to ConGregate must be received within 2 weeks of the invoice date. Spaces not paid for will be sold to other vendors on a first come basis.

All sales of space, tables and memberships are considered final. We are not able to offer refunds, due to potential loss of revenue from having declined other dealer applications.

Vendors agree to release, absolve, and hold blameless ConGregate, including the host hotel, convention committee, ConGregate Productions, Inc. and all other agents thereof against all costs, damages, losses and liabilities resulting from any accident, bodily injury or property loss occurring to any person or persons including exhibitor, exhibitor’s agents, and/or employees, or attendees of the convention arising out of or resulting from the exhibitor’s use and occupancy of the exhibit area or any part thereof.

ConGregate does not guarantee any specific attendance figures for the convention and/or any expected sales figures for the dealer during the weekend of the convention.

Dealer assumes all financial risk associated with setting up at ConGregate.

ConGregate will take reasonable precautions for security in the exhibit area during posted dealer room hours. We will endeavor to make sure the doors are locked at all other times. However, the ultimate responsibility for all merchandise and exhibits resides with the owner/operator of said exhibit/dealer space.

It is the responsibility of the dealer/exhibitor to collect tax and pass it along to the state of North Carolina.

There are a very limited number electrical outlets in the dealer room. ConGregate will meet as many requests for electrical power as possible, however, ConGregate will not be able to guarantee that electricity will be available to all dealers. Dealers have the option to have the hotel run additional power at current rates (as of May 2020, the cost was $60.00). Electrical needs must be specified on the contract.  (We recommend the dealers bring a heavy duty, grounded extension cord.)

Dealer agrees to abide by the following additional rules:

  1. All convention rules and policies listed in the program book (also available on the convention’s website).
  2. Dealer agrees not to place any items in front of any neighboring exhibits/dealer spaces.
  3. Dealer shall not rent or give away any part of their assigned dealer space to a third party without express permission of ConGregate’s Convention Chairman.
  4. Dealer shall not set-up any sound system or video presentation without express permission of ConGregate’s Convention Chairman.
  5. Dealer shall not sell any licensed or copyrighted merchandise without appropriate permission (ConGregate may require the dealer to provide written proof of permission).
  6. Dealer shall not sell any merchandise which is alive (yes, it's happened).
  7. Dealer agrees that ConGregate has the right to ask the dealer to remove any objectionable materials or merchandise from the convention space.
  8. Dealer will comply with all written municipal, state and federal laws.
  9. Dealer shall not hang anything on walls of the hotel.
  10. Dealer will have their space set up and functioning during all three (3) days of the convention. 
  11. ConGregate can cancel this contract, if the convention finds ample cause, based on the dealer’s actions.

Please make sure you read the rules & policies for the Dealer Room.

Dealer Application for ConGregate 2021

You will not be charged from this application. A formal contract will be sent out where you must fill out the number of desired spaces, tables and additional memberships.